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Privacy Policy
As a responsible corporation, we will comply with laws and regulations in managing personal information we obtain through our operations. We will protect the personal information in accordance with our privacy policy, as stated below.
Basic policy
1. Acquisition of personal information
Kohan Kogyo (the "Company") shall obtain personal information in a fair and lawful manner.
2. Use of personal information
1)
The Company shall use personal information within the scope of purpose of use informed at the time of acquisition, to the extent necessary for the performance of business activities.
If the Company shares personal information with, or outsources the handling of personal information to, a third party, it shall conduct a diligent investigation on such third party and provide appropriate supervision to ensure that the third party properly maintains the confidentiality of personal information.
2)
3. Provision of personal information to third parties
The Company shall not provide personal information to any third party without prior consent of the relevant individual, except as provided by law.
4. Management of personal information
1)
The Company shall endeavor to keep personal information accurate and up-to-date to the extent necessary to achieve the purpose of use.
The Company shall take all appropriate measures to protect personal information from leakage, loss, damage or other risks.
2)
5. Disclosure of personal information
When the Company receives any request, with respect to personal information held by the Company, from the relevant individual for notification of the purpose of use, disclosure, correction, suspension of use, or suspension of provision, it shall faithfully respond to such request in accordance with applicable laws and regulations.
Important matters
1. Purpose of use of personal information
We use personal information for the following purposes.
1)
Personal information of customers
<Data subject>
Customers who have accessed the Company's website to inquire about the businesses and/or products of the Company and its group companies, and visitors to the Company's exhibition booth who have left their business cards or filled in the questionnaire
<Purpose of use>
To introduce products and services of the Company and its group companies, provide various information, and conduct marketing activities
2)
Personal information of executives and employees of customers
<Data subject >
Directors, auditors and other officers as well as regular employees and other workers of customers to which the Company sells and provides products and services
<Purpose of use>
To contact for business purposes, introduce products and services of the Company and its group companies, provide various information, and conduct marketing activities
3)
Personal information of executives and employees of suppliers and business partners
<Data subject>
Directors, auditors and other officers as well as regular employees and other workers of suppliers and other business partners with which the Company has transactions such as purchasing, contract manufacturing and outsourcing
<Purpose of use>
To contact for business purposes
4)
Personal Information of shareholders
<Data subject>
Individual shareholders stated or recorded in the shareholder registry of the Company, and individuals registered in the director and employee stock ownership programs
<Purpose of use>
i)
To exercise rights and perform obligations under the Companies Act.
ii)
To provide various benefits to shareholders.
iii)
To take various measures to facilitate a better relationship between the Company and its shareholders.
iv)
To manage shareholders in accordance with the standards required by applicable laws and regulations
(e.g. preparation of shareholder data).
5)
Personal information of employees of the Company
<Data subject>
Employees of the Company (including directors, auditors, operating officers, advisors, full-time and contract employees, part-time workers, and temps as well as relatives of employees) or former employees of the Company and their relatives
<Purpose of use>
i)
To implement labor management, including personnel evaluation and assignment
ii)
To implement personnel benefits management, including welfare benefits provision, taxation, social and health insurance administration
iii)
To perform pension benefits administration
iv)
To maintain communication with and between staff members during an emergency, such as a disaster
v)
To facilitate smooth communication between employees and between former employees
6) Personal information of recruiting applicants
<Data subject>
Those who have applied for a job at the Company (including those not employed)
<Purpose of use>
To screen applicants and go through the employment process.
When an applicant is employed, the applicant's personal information shall be used as personal information of the Company's employees.
2. Sharing of Personal Information
The Company shares its customers' personal information, including individual names, company and department names and contact details, with its group companies for the purpose of introducing products and services of the Company and its group companies, providing various information, and facilitating marketing activities.
With respect to the shared personal information, the Company will accept requests for disclosure and other claims and complaints from customers. The Company shall be entitled to disclose and correct the shared information and to suspend the use of such information, and shall be responsible for the management of such information, including security control.
3. Contact point for requests and complaints
Please contact the following for complaints; requests for notification of the purpose of use, disclosure, correction, suspension of use, and suspension of provision to a third party; and other inquiries from the relevant Data subjects.
Contact office:
Location:
Phone:
Fax:
General Affairs Department, Kohan Kogyo Co. Ltd.
1394 Nishitoyoi, Kudamatsu, Yamaguchi 744-0011, Japan
+81-833-41-2747
+81-833-43-9529
Chikara Yanai
President and Representative Director